Most people starting off in business have never written a report. It's therefore really daunting when you are confronted with a task that involves report writing. This article provides a a step-by-step guide to report writing via a simple format that's short and easy to understand. Within ten minutes you will be able to structure a report in a professional report writing format that is commonly used in businesses and companies.
The formatting of a report can help demonstrate this to your audience. Proper formatting of an article helps readers to easily follow the contents of the report, and it makes it easy for them to find the particular information they are looking for. This will be the first main section of your report.
It is an executive summary or abstract that highlights the problem and steps to solve it. Summaries are generally about a page in length, and they give the reader a general overview of what is in the report. If you conducted a survey or experiment, include your research questions, methods, and outcomes.
The introduction demonstrates to your audience why the problem is important. It presents the problem or situation in clear, concise language.
The introduction also includes a short statement on how the problem should be solved, or why or how the problem was created. This is the thesis statement, and it quickly conveys the crux of the report in one to two sentences.
Divide the body of the report into sections.
The body of the report offers greater detail of the problem, and it provides some background to it. It also gives some in-depth analysis that goes beyond merely describing the problem to identifying different aspects of the problem and drawing connections between them.
Divide the body of the report into headings and subheadings to help the reader understand the flow of the report.
Keep the headlines short, capitalizing the first letter of each main word in the headline. For example, you could divide the body into "Problem," "Background," and "Analysis" sections. Any research methods you utilized and the scope of your research should be explained and justified in separate sections.
Draw conclusions at the end of the report. Your conclusion section is where you will offer suggestions of how to solve the problem or answer the questions posed in the report.
You can create a separate "Action Steps" or "Suggestions" section. Provide ideas of how to move forward with the problem, and help the reader understand why it is important in a broader sense. Make your audience members care about the problem on a wider scale by telling them how this problem relates to them personally and why your solutions are the best way to solve it.
If there are broader implications of your research, identify them, and suggest how your research could be built upon in the future. Outside references used to support ideas should be cited at the end of your report in a bibliography section.
There are different styles of formatting for works cited pages, so be sure you are using the appropriate style for your type of report. Create a table of contents that gives page numbers for the different sections of your report.
Include page numbers for subheadings of main sections as well. Cite this Article A tool to create a citation to reference this article Cite this Article.Looking for a specific report, training resource or poster?
Use the GLHV Resource Navigator below to find what you want in our Online Library. The national conventions for writing telephone numbers vary by country. While international standards exist in the form of the International Telecommunication Union sector ITU-T issued recommendation E, national telephone numbering plans define the format and length of telephone numbers assigned to telephones..
The presentation of telephone numbers in this article does not . PSYCHOLOGICAL REPORT WRITING TIPS Inservice by Greg Nail Mississippi State Hospital December 6, (includes subsequent revisions) There is no one "correct" way to write a report.
Why a Scientific Format? The scientific format may seem confusing for the beginning science writer due to its rigid structure which is so different from writing in the humanities. One reason for using this format is that it is a means of efficiently communicating scientific findings to the broad community of scientists in a uniform manner.
A report is designed to lead people through the information in a structured way, but also to enable them to find the information that they want quickly and easily.
Reports usually, therefore, have numbered sections and subsections, and a clear and full contents page listing each heading. Good reports are formatted in sections that keep your ideas organized and help the reader absorb the information you wish to convey.
There are some components every report will have, including a title page and the body content.